Learner Records Hub for Moodle™
Structured learner records, programme oversight and compliance-ready reporting.
Give your training team a cleaner way to manage learner records, programme registrations, documents, readiness checks and operational reporting directly alongside your Moodle™ environment.
Core: learner records | Professional: learner operations | Compliance: readiness and reporting
Moodle™ is a trademark of Moodle Pty Ltd. Switch Cloud Studio is an independent implementation and development provider.
Built for training providers
From learner intake to compliance pack
- Central learner, organisation and programme records
- Intakes, registrations and learner status tracking
- Document and evidence management
- Operational views for programme teams
- Compliance readiness and export preparation
Ideal for: skills development providers, corporate academies, private training providers and organisations that need stronger learner data governance.
Why learner records need structure
Move beyond scattered spreadsheets and disconnected learner evidence.
Learner Records Hub helps organisations create a more reliable operational record for learner administration, programme participation, document evidence and compliance preparation.
One learner record
Keep key learner, organisation, programme and registration information in one structured administrative layer.
Clear programme oversight
Track programmes, intakes, learner registrations, documents and operational progress with better visibility.
Faster reporting preparation
Prepare structured information for internal management, compliance reviews and evidence packs with less manual effort.
Product overview
See how Learner Records Hub supports learner administration and compliance workflows.
Watch a short overview of how Learner Records Hub can support learner records, programme and intake oversight, document tracking, readiness checks and compliance reporting preparation.
- Learner and organisation records
- Programme, intake and registration views
- Document and readiness workflows
- Package-based feature options
Product overview video.
What it includes
A practical feature set for learner records, operations and compliance reporting.
Choose the package that matches your current operating maturity and upgrade as your learner administration and compliance requirements grow.
Core learner records
- Learners, organisations and programmes
- Intakes and learner registrations
- Basic reports for daily administration
Professional operations
- Provisioning, staff and document tracking
- Onboarding support
- Progress engine and management reports
Compliance preparation
- Compliance profiles and lookup values
- Readiness checks and submission packs
- QCTO, Edu.Dex and HEQCIS-oriented export preparation
Privacy-aware governance
- PII inventory support
- Role-aware access approach
- Learner data oversight aligned to good governance practice
Packages and pricing
Select the learner records package that matches your compliance and operational requirements.
Learner Records Hub is offered through Switch Cloud Studio package options. Each package defines the Learner Records Hub features, support access, updates and service entitlements included for your organisation.
Core
For organisations that need a structured learner record base inside Moodle™.
R395 / month
Once-off annual option: R3,950 / year
- Learners, organisations and programmes
- Intakes and learner registrations
- Basic reports
- Core records remain accessible
Professional
For teams that need stronger learner administration workflows and management visibility.
R795 / month
Once-off annual option: R7,950 / year
- Everything in Core
- Provisioning, staff and documents
- Onboarding workflows
- Progress engine and professional reports
Recommended
Compliance
For providers that need structured compliance records, readiness checks and submission preparation.
R1,495 / month
Once-off annual option: R14,950 / year
- Everything in Professional
- Compliance profiles and lookup values
- Readiness checks and submissions
- QCTO / Edu.Dex / HEQCIS-oriented export preparation
- Privacy and PII inventory
Coming soon
Enterprise
For advanced front-end applications, payments, single sign-on and integration workflows.
Coming soon
Register your interest for the Enterprise roadmap and integration preview.
- Everything in Compliance
- WordPress front-end programme applications
- WooCommerce payment workflows
- Single sign-on and API/integration roadmap
Compliance support
Organised learner records for better evidence readiness.
For training providers and skills development organisations, learner information is part of the evidence base for programme delivery, learner support, data protection and reporting.
- Learner identity and registration records
- Programme, intake and qualification-linked participation
- Document evidence and submission status
- Readiness checks and compliance profiles
- Export and reporting packs for review
Learner Records Hub supports record keeping and reporting preparation. It does not guarantee accreditation, approval, funding, audit outcome or regulatory acceptance.
Built around practical governance needs
The Compliance package is recommended for providers that need more than basic records. It adds the readiness, profile and export-oriented workflows needed to support structured compliance preparation.
- Privacy-aware learner data oversight
- Compliance profiles and lookup values
- Submission and readiness workflows
- Management reporting support
Implementation approach
A practical path from setup to operational adoption.
01
Confirm your record model
Define the learner, organisation, programme, intake and registration structure that fits your organisation.
02
Configure the hub
Set up package features, permissions, lookup values, document areas and reporting views.
03
Populate learner records
Move from scattered spreadsheets to structured operational records in the Moodle™ environment.
04
Report and improve
Use reports, readiness checks and export packs to support management, compliance and improvement planning.
Frequently asked questions
Use these answers to decide whether Learner Records Hub is the right fit for your Moodle™ environment and reporting requirements.
Enterprise is planned as the advanced integration tier, including WordPress front-end programme applications, WooCommerce payment workflows, single sign-on and API/integration capabilities.
Ready to strengthen learner record management?
Book a Learner Records Hub walkthrough.
Switch Cloud Studio can help you assess the best package for your Moodle™ environment, learner administration process and compliance reporting needs.